RENOVATION NEWS

Wednesday, April 16, 2014

Minutes of April 9, 2014 Mineral Wells High School 50 Year Club Executive Board Meeting

MINUTES
MWHS 50 YEAR CLUB
APRIL 9, 2014

The Club meeting was called to order with the following officers present:  President Hank Gayler (presiding), 1st Vice President Terry Brock, 2nd Vice President Jo Murphy and Corresponding Secretary Neta Mason (taking minutes in the absence of Secretary Marguriete Crum). Also present were representatives of Classes 1944 through 1965.
The January meeting minutes were unanimously approved with motion being made by John Murphy and seconded by Bobby Blackwell.
In the absence of Treasurer Earl Medlin, President Gayler presented the Financial Report as follows:                
Renovation Fund                     $ 6,799.24
Membership Fund                   $    747.02
Scholarship Fund                     $ 2,379.69
            TOTAL                          $ 9,925.95
With motion being made by John Murphy and seconded by Linda McDonell, the report was accepted as presented.
President Gayler updated the club on the progress of the renovation of the bedroom in the Lillian Peek Cottage which will soon be the Club’s office. He informed them that the large oval window had been repaired and installed, the walls and trim were painted, and tile flooring for all three rooms had been ordered and would be installed in the bedroom (office) April 22nd and 23rd.  When that is done, and funds are available, the electrical work will be finished in that room and will be ready to move into. President Gayler stated that John Murphy was working on putting together a cost estimate to finish the rest of the building.
During the discussion of having a fund raiser event, Georgia Dowdy suggested having Christmas ornaments made for the club to sell. President Gayler thanked Georgia for the idea and said he was going to meet with Clarence McDonald, Fund Raiser Chairman, to discuss getting organized with a committee to go forward with a plan to raise renovation funds. He asked for volunteers who were willing to be on the committee or work at a fund raiser.
Next item on the agenda was Food Committee Report for Reunion Catering services. Bobby Blackwell reported that he had gotten 3 bids: Shot-Guns – $12.95 for 2 meats, 2 sides plus $1.50 for dessert; Billy Imboden - $13.00 for 3 meats, 2 sides and desserts; Soda Springs - $12.75 for 3 meats, 3 sides and dessert. Margaret Strain moved to accept Soda Springs’ bid; seconded by Jo Murphy; the vote was unanimous. 
Raymond Brewton, Chairman of the Scholarship Committee, told the club that they had gotten only 17 applications this year, compared to 31 received last year. He stated that 2 scholarships would be given this year and that the chosen applications had to be turned in to the high school by May 29th. In answer to a question concerning what qualifications the committee took into consideration, Raymond replied financial status, school and community involvement. He told the board if anyone was interested in being on the committee to contact him or Hank.
President Gayler announced the Club would, once again, have a Split the Pot at the Reunion to benefit the Scholarship Fund. The Class of 1965 (greeters) will be asked to sell the tickets for the drawing to be held at 1:00 p.m. Saturday, June 14th in the Food Court. The winner has to be present to win.
Corresponding Secretary Mason passed out information to the following class representatives stating their responsibilities for the Reunion: Class of 1962 – decorations; Class of 1963 – Furnish snacks Friday night and pastries, coffee, juice, etc. Saturday morning and at Program on Saturday morning Class of 1963 – Induction of Class of 1964; Class of 1964 - Benediction, Reply to Induction, and Invocation.
In regards to Reunion packets for mailing, 2nd Vice President Murphy reminded the Club that they had approved the motion at the last meeting to send mail outs only to dues paid members and that was the only mailing labels that have been made. She told the group that if any representative wanted to mail out letters to any other class member on their roster, the office would furnish copies of letters, registration forms and envelopes, but they would have to pay for the postage. Neta Mason informed the representatives that as soon as she had the packets ready, she would contact them so they could pick them up at the office. She stated that those classes with only a few to mail would be prepared and sent from the office.
Corresponding Secretary Mason told the Board that after 5 years, this was her last year to serve in this position. She stated that if anyone was interested in serving or knew of anyone that might be interested in serving, to please contact Linda McDonell, Nominating Committee Chairperson. Neta thanked the representatives for all their help through the years.
The next meeting will be held at 2:00 p.m. Friday, June 13th in the food court at MWHS.
There being no further business, John Murphy made motion to adjourn; the motion was seconded by Bobby Blackwell. This meeting was adjourned at 10:50 a.m.
_________________, Hank Gayer, President
_________________________,  Neta Mason, for Sec. Marguriete Crum

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